Tenant Audit User

As a Tenant Audit User, you are given read-only access across your entire supplier organization in kolum. This role helps your company maintain high standards for data accuracy, transparency, and readiness for internal or external audits — while ensuring that auditors cannot make any changes.

You can assign the Tenant Audit User role temporarily during an internal or external audit period, giving auditors the ability to verify your workflows, emissions data, buyer connections, articles, production facilities, and emissions reports, without the risk of edits or deletions.

Who Typically Uses This Role

The Tenant Audit User role is designed for:

• Internal auditors who need to verify that your data and workflows in kolum are complete and accurate.

• External auditors who require secure, read-only access during official audits.

• Compliance or legal teams within your supplier organization who perform periodic data and process checks.

What a Tenant Audit User Can See

As a Tenant Audit User, you will be able to:

• View all companies created in your kolum tenant to verify company names, EORI numbers, addresses, and identifiers.

• Access all production facilities to check correct links to your companies and country codes.

• View all articles your organization has created, including CN codes, reference numbers, and linked buyers.

• Review buyer records to confirm active connections and linked articles that require emissions data.

• Check supplier records (if managing upstream suppliers) for consistency in identifiers and linked data.

• View emissions data for direct and indirect emissions, including data you have provided to your EU buyers and calculation details if you use kolum for calculations.

• Review emissions reports prepared for your EU buyers to ensure they reflect accurate article data and emissions information.

• Track platform activity by viewing update logs and user activities to monitor data maintenance across your supplier organization.

What a Tenant Audit User Cannot Do

A Tenant Audit User cannot:

• Add, edit, or delete any company, facility, or buyer record.

• Send invitations or manage user roles and permissions.

• Upload or edit emissions data.

• Submit emissions data or reports to your EU buyers.

• Make any changes that could affect your reporting workflows or data integrity.

When to Use This Role

• During internal audits: Assign this role to your internal audit team to review your kolum workflows and emissions data without interruption to your day-to-day processes.

• During external audits: Grant this role to external auditors to give them secure, read-only access to your kolum setup during the audit period.

• For periodic checks: Your compliance or legal teams can use this role regularly to review your data, emissions tracking, and collaboration with EU buyers in kolum.

Common Questions

Can an Audit User change any data?

No — this role is strictly view-only. The main purpose is to maintain trust and transparency during audits.

Can I remove Audit User access after an audit?

Yes — you can remove the role at any time once the audit period ends.

How does this role help with compliance?

It ensures your organization has an easy way to provide secure, independent access to your emissions workflows, supplier data, articles, imports, and reporting activities.