Invite Suppliers

Inviting your suppliers in kolum is necessary to enable them to view your requests and provide emissions data for the articles you have assigned to them. This ensures you receive the required data to complete your reporting while keeping your supplier connections active and visible within your supply chain.

You can invite suppliers in kolum in three different ways depending on your workflow:

How to Invite Suppliers

1. Invite or Reinvite a Single Supplier

• Go to the Suppliers page in the sidebar.

• Locate the supplier you wish to invite in the list.

• Click the Invite or Reinvite button next to the supplier’s name.

• The invitation will be sent to the default contact person for that supplier.

• You can re-invite suppliers who have not yet accepted the invitation as many times as necessary until they accept.

2. Invite All Suppliers in Bulk

• Navigate to the Suppliers page in the sidebar.

• Click the Invite All button at the top of the page.

• This will automatically send invitations to:

  • All new suppliers that have been added but not yet invited.

  • All suppliers who have not accepted previous invitations.

• Use this option to ensure all pending suppliers are invited or re-invited without manually clicking each entry.

3. Invite Additional Contact Persons for a Supplier

• Go to the Suppliers page in the sidebar.

• Click the supplier’s name to open the supplier details page.

• Scroll to the Contact Persons section on the right.

• Here you can:

  • Add additional contact persons for the supplier if needed.

  • Click the message icon next to a contact person’s name to send an invitation specifically to that person.

• Only the default contact person will receive the invitation when you use the general invite buttons. If you wish to invite additional contact persons, you must invite them manually using the message icon.

• Ensure the contact person’s email address uses the supplier’s domain for security.

• Wait 24 hours before re-sending an invitation to the same contact person.

Important to Note

• Once invited, suppliers will receive an email invitation to join kolum.

• Invited suppliers can create their kolum account, access your connection request, and complete or edit supplier details.

• After logging in, suppliers can provide emissions data for articles you have assigned to them, ensuring seamless data collection for your reporting.