Add a New Supplier

The page allows you to add a supplier manually into your kolum workspace, ensuring you have complete and clean supplier data before inviting them to collaborate. This step is useful when you want to bring suppliers into your emissions data workflow systematically, maintaining clear ownership of who is responsible for providing data on the supplier side.

In kolum, each supplier requires one main contact person (Default Contact Person). This person will receive the invitation to join the platform, create their supplier account, and submit the required emissions data for their company. Without adding this contact person, a supplier cannot be invited or onboarded.

Key Points

• Suppliers are created as “Trader” by default. If you later add production facilities for this supplier, kolum will automatically change their type to “Manufacturer”.

• You can connect suppliers to one or multiple companies immediately while creating them.

• The Default Contact Person is mandatory and will receive the platform invitation.

• After adding a supplier, you can invite or reinvite them anytime.

How to Add a New Supplier

1. Go to Suppliers Management in your sidebar.

2. Click “Add a New Supplier.”

3. Under Supplier Details:

   • Name (required): Enter the supplier’s name.

   • Identifier (optional): Add an internal or external system identifier if you wish. If left empty, kolum will generate one for you.

   • The supplier type will display as Trader automatically and will change to Manufacturer if you add production facilities later.

4. Fill in Address Details (optional but recommended for clarity):

   • Street name and number

   • PO Box

   • City

   • Postal Code

   • Country (select from the dropdown)

5. Under Default Contact Person (mandatory):

   • First name of the supplier contact.

   • Last name of the supplier contact.

   • Phone number.

   • Email address – this is the address where the supplier invitation will be sent.

6. Under Connected Companies:

   • Select the companies that purchase from this supplier.

   • You can select multiple companies or leave it blank if you wish to connect later.

7. Review all information entered to ensure it is accurate.

8. Click “Create Supplier.”

What Happens Next

• The supplier will now appear in your Suppliers List as a Trader.

• The Default Contact Person will be available for invitation; once invited, they will receive an email to join kolum, set up their supplier account, and begin submitting emissions data.

• You can invite or reinvite this supplier contact at any time from your supplier list.

• Once production facilities are linked to this supplier, kolum will automatically mark them as a Manufacturer.