Quick Start - EU Companies

Welcome to kolum. This quick start guide will help your EU company get set up efficiently so you can begin managing supplier engagement, emissions data, and import records seamlessly.

By following this guide, you will ensure your organization is ready to track, collect, and manage emissions data with your supply chain and prepare your reporting workflows efficiently.

What You Will Achieve

• Set up your organization and users in kolum.

• Add company and production facility data to match your operational structure.

• Manage and link suppliers and articles to your workflows.

• Track import records and link them with your articles.

• Prepare your emissions data collection workflow for all purchased and produced goods.

• Understand the steps for generating and submitting reports efficiently.

Step 1: Access kolum and Set Up Your Account

• Accept the invitation email sent by your kolum admin or kolum team.

• Create your password and log in at [kolum login page].

• Set up your user profile (name, job title, phone).

Step 2: Set Up Your Organization

• Navigate to My Organization in the sidebar.

• Add your company details including name, EORI number, address, and contact data.

• Add production facilities with accurate address and identifier data, ensuring you use two-digit country codes.

Add New CompanyAdd New Production Facility

Step 3: Add and Manage Users

• Go to Users under My Organization.

• Click + Add New to invite your team members (e.g., compliance, procurement, operations).

• Assign appropriate roles

Invite New UsersAssign or Update User Roles

Step 4: Add Suppliers

• Navigate to Suppliers in the sidebar.

• Add your suppliers individually or use the bulk upload feature.

• Ensure accurate identifiers and country codes, and invite your suppliers so they can provide emissions data directly in kolum.

• For traders, you can add their details and invite them; when a trader adds a production facility, they will also appear as a manufacturer.

Add a New SupplierBulk Upload Suppliers

Step 5: Add Supplier Production Facility

• Go to Suppliers.

• Add your suppliers production facility individually or use the bulk upload feature.

Suppliers Production Facility

Step 6: Add Imports

• Navigate to Imports in the sidebar.

• Add import records using your supplier identifiers, and correct CN codes.

• Ensure imports are linked to the appropriate articles, allowing clear emissions tracking.

Manage ImportsBulk Upload ImportsGlossary For Bulk Upload

Step 7: Manage Emissions Data

• Collect data directly in kolum if you already have verified values.

• If you need supplier input, invite the supplier and link each import to the supplier and the CN code in Imports.

• Linked CN-code goods appear on the supplier’s Purchased CBAM goods page for data entry.

• Suppliers can provide direct and indirect emissions at CN-code level using measured values or the built-in calculator.

• If the same CN code covers goods from different countries of origin, suppliers add a separate entry per country.

• You’ll be notified when data is submitted; accept or reject it. Only accepted data populates your Purchased CBAM goods table.

• Data stays linked to the correct articles and imports for analytics and follow-up.

• You can also accept supplier Excel/CSV uploads if that’s how they share data.

• One CN-code entry applies to all articles under that code, so you don’t need a new request for every shipment if the data remains valid for your agreed period (often up to one year).

Step 8: Generate and Submit Reports

• Once your data is complete, generate your report in kolum under Reports.

• Review, validate, and prepare for submission.

• Submit the generated report to the EU CBAM Transitional Registry following your quarterly timelines.

Create CBAM ReportsSubmit CBAM Reports

Common Questions

What is the difference between an article and an import?

• An article is a product record in kolum, linked with suppliers, emissions data, and CN codes.

• An import is a shipment record you add, linked to an article, supplier, and facility, enabling tracking of what you bring into the EU.

Do I need to request emissions data for every import?

No, if your supplier has provided emissions data valid for the agreed period, you can link it to all relevant imports within that timeframe.

Can I edit data after entry?

Yes, kolum allows you to edit company, supplier, article, facility, and import data, as well as emissions data as needed, keeping your records accurate.

How do I know if my emissions data is complete?

Ensure each article linked to an import has emissions data before generating your reports.